PBA may make purchases below $10K on the open market. Three quotes should be collected on purchases between $10,000 - $25,000. Purchases above $25,000 must be made through a competitive bid process.
The procurement department is charged with making sure PBA’s purchases follow established procurement rules and regulations. Rules governing general practices within the State of Tennessee have been adopted by the State and can be found in the Tennessee Code Annotated (TCA). Specific rules governing public building authorities are also located in the TCA under TCA 12-10-101 through TCA 12-10-124. Specific policies of the Public Building Authority of the County of Knox and the City of Knoxville, Tennessee have been adopted by the PBA Board. In addition, the PBA procurement office has developed and created a PBA Procurement Manual. This document serves to define how PBA purchases, roles of staff and its processes. This manual was developed using the best practices of governmental purchases as stated by the NIGP.
Prevention of financial waste, fraud or abuse is important to PBA. All reports will be investigated. If you want to report incidents of financial waste, fraud or abuse within PBA, please contact the PBA Director of Finance or call (865)215-4630.
In meeting the needs of PBA, the PBA Contract & Procurement Manager will utilize several procurement methods. Selecting which method is just as critical as selecting which vendor. PBA uses RFPs, RFQs, RFIs & ITBs to meet internal competitive bidding requirements. PBA Also selects term vendors in certain fields to expedite the purchasing timeline when appropriate. From time to time, PBA will also use other cooperative contracts that have met the competitive bid requirements.